SaaS Project Management Platform
AI-Powered Risk Scoring, Client Portals & Multi-Tenant Architecture
Project Overview
A consultancy firm was managing 30+ concurrent client projects across spreadsheets, Notion, and email chains. They needed a purpose-built platform matching their exact workflow: fixed-price milestones, client-facing progress views, and an AI layer to flag at-risk deliverables before they slipped.
The Challenges
- 1
Flexible permission model required: internal team view vs. filtered client portal
- 2
Real-time project updates without excessive server polling overhead
- 3
AI anomaly detection needed to run on sparse, inconsistent project velocity data
- 4
Multi-tenant data isolation required at the database layer, not just the application layer
Our Approach
We built a multi-tenant Next.js and Node.js SaaS with role-based access control and PostgreSQL row-level security for tenant isolation. An XGBoost anomaly model trained on project velocity patterns generates daily health scores. Real-time notifications run on WebSockets.
Key Features & Metrics
Multi-tenant architecture with PostgreSQL row-level security
AI-powered project health score updated daily with risk classification
Client-facing portal with milestone visibility filtered by permission level
Real-time notifications via WebSockets for task updates and blockers
Gantt and Kanban dual-view for timeline management and task-level tracking
Full MVP delivered from kickoff to production deployment in 8 weeks
Results & Business Outcome
The consultancy retired 4 separate tools and consolidated onto one platform. Project overrun rate dropped from 38% to 11%. Client NPS increased 28 points due to improved transparency.
Project management software only works when it fits your workflow — not the other way around. Custom means built right the first time.
Let's Build Something Intelligent Together
Tell us about your project. We'll respond within 24 hours with a custom plan and transparent pricing.